REAL SOUND
Conference
Keynotes, presentations, panels, audience Q&A and program recording.
REAL SOUND · CONFERENCE PRODUCTION
Technical production forconferences and forums
One technical team takes responsibility for the stage, audio, screens, microphones, interpretation, cameras, content and precise program flow.
We design the conference as one system — from delegate registration and the plenary room to breakout sessions, hybrid speakers and final recordings.
ConferencesForumsCongressesHybrid events
One contractorAll AV infrastructure, crew and responsibility in one production plan.
One timelineStage, content, microphones, interpretation and streaming follow one run of show.
ScalableFrom a business session to a multi-room international congress.
ResilientCritical signals, playback, power and communication receive fallback scenarios.
EVENT FORMATS
Production built around the business-event format
Technical architecture depends on more than guest count. We account for the agenda, seating, languages, parallel tracks, remote speakers and venue requirements.
REAL SOUND
Forum
Large audience, multiple stage formats, branded content and a dense cue list.
REAL SOUND
Congress
Multiple rooms, interpretation, registration, signage and one control centre.
REAL SOUND
Hybrid event
Remote speakers, cameras, streaming, recording and two-way communication.
INTEGRATED AV
Every technical system in one architecture
We do not simply stack equipment items. We map the delegate journey, signal flow and agenda first, then build the system and crew.
01
Stage and screens
LED or projection, stage, confidence monitors, timers and service displays.
02
Audio and microphones
Consistent coverage, wireless systems, delegate units, Q&A and isolated recording.
03
Content and show control
Presentation preflight, video switching, cue list, playback and backup source.
04
Simultaneous interpretation
Booths, interpreter consoles, language channels, receivers and issue logistics.
05
Cameras and streaming
PTZ and operated cameras, remote speakers, platforms, recording and live stream.
06
Registration and signage
Desks, screens, signage, delegate flows and queue operations.
PRODUCTION LEVELS
Three levels of conference production
A package is the initial architecture. The final build is based on the agenda, venue and event-criticality level.
Conference Core
For a business conference or corporate session in one room.
- Audio and wireless microphones
- Main screen and playback
- Stage lighting
- AV technician and rehearsal
Recommended
02Forum Pro
For a forum with panels, Q&A, cameras and a dense agenda.
- LED / projection system
- Video switcher and confidence monitors
- Microphone crew and stage management
- Recording and technical director
Congress & Hybrid
For an international, multi-room or hybrid event.
- Multiple rooms and unified show control
- Simultaneous interpretation
- Multicamera streaming
- Critical-system redundancy
INTERACTIVE BRIEF
Conference Production Designer
Build a preliminary technical architecture. The planner shows the system, crew, install window and critical open questions.
CONFIGURATION
V23.8Conference Production Designer
OPERATIONS PLAN
Agenda & Delegate Flow Control
Check whether the agenda fits the timetable, registration can handle the arrival wave and how many operating points the venue needs.
PROGRAM & FLOW
Agenda & Delegate Flow Control
SPEAKERS & CONTENT
Speaker & Session Readiness Control
Build one operating path for speakers, presentations, video, remote connections and stage cues — from first contact to the live session.
SPEAKER & CONTENT DESK
Speaker & Session Readiness Control
PRODUCTION DOCUMENTS
Documents that keep the forum under control
Before load-in, the team receives one working document set connecting the agency, venue, speakers and technical departments.
Room plan
Stage, screens, FOH, booths, cameras, registration and cable routes.
Signal flow
Sources, switching, screens, audio, recording, stream and backup routes.
Run of show
Precise order of speakers, presentations, videos, microphones and transitions.
Risk & backup matrix
Risks, owners, spare devices and failover order.
CASE STUDIES
REAL SOUND conference projects
Projects where stage, audio, visual and operations were managed as one production.
WORKFLOW
From brief to final recording
Every stage ends with a verifiable output — a drawing, approval, rehearsal or control checklist.
Brief
Agenda, audience, venue, languages, streaming and event goals.
Technical design
Plans, signal flows, equipment, crew, timings and backup.
Preflight
Content, riders, remote speakers and language channels.
Load-in
Build, patching, labelling and initial testing.
Rehearsal
Run of show, microphones, video, interpretation and failover scenarios.
Show & handover
Operation, recording, load-out and final media handover.
FAQ
Conference technical-production questions
The final design depends on the agenda and venue, but core operational questions can be answered early.
What is included in conference technical production?
Typically stage, screens, audio, microphones, lighting, playback, video switching, cameras, recording, and when required interpretation, streaming, registration and a technical crew.
How is full production different from equipment rental?
One team designs signal routes, timing, operator interaction, redundancy and takes responsibility for the integrated outcome.
When is a technical director required?
For several systems, a dense agenda, parallel rooms, interpretation, streaming or a large number of external suppliers.
How should speaker presentations be prepared?
Set a content-freeze deadline, collect files, videos, fonts and the speaking order, then run a preflight on primary and backup playback.
Can you support several parallel rooms?
Yes. Each room gets its own system and operator while a central team synchronizes timing, recording, interpretation and escalation.
Do you support remote speakers?
Yes. We run a dedicated technical check, configure return video and audio, a backup communication channel, and route the speaker to the room and stream.
How is simultaneous interpretation organized?
We define language pairs, booths, consoles, channels, receiver quantity, issue logistics, recording and stream integration.
How long does installation take?
A single-room conference may take several hours. A forum, congress or hybrid event often needs a separate build day and full rehearsal.
How is pricing calculated?
It depends on rooms, audience, screens, microphones, cameras, languages, duration, crew, install window, logistics and redundancy.
What is needed for an estimate?
Date, venue, room plans, delegate count, agenda, speaker list, languages, recording or streaming requirements and available load-in time.
How are speakers and presentation files managed?
A single content desk collects contacts and files, preflights presentations and video, schedules remote checks, locks the cue list and controls file versions through the end of the event.
REAL SOUND · ALMATY
Request a conference technical design
Send the core parameters. We will clarify the agenda and venue, then prepare the system, crew and production plan.
Preliminary architecture without tying the design to a single equipment brandOne estimate for equipment, installation and technical crewVenue verification and final technical scheme before project lock